Who are we and how can you contact us?

Version 1.0. Effective Jan 23, 2022

This privacy notice aims at giving you information on how your personal data are processed by Slovenská geologická spoločnosť pri SAV. In this notice, we refer to ourselves as 'we', 'us' abd 'our'.

At Slovenská geologická spoločnosť pri SAV we handle your data so that neither we nor anyone else can use them to harm your interests and rights, such as your right to privacy. We attach great importance to it as experts and opinion leaders in the field of personal data protection.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us using:

The policy extends to:

  • our website
    : 
    Slovenska geologicka spoločnosť
  • our email
  • our online event(s)
    : 
    on-line stretnutia
  • our offline event(s)
    : 
    akcie a podujatia organizované Slovenskou geologickou spoločnosťou
  • newsletter

What data, for what purposes, based on what grounds, and how long we process the data?

Purpose Legal ground Data Storage period
🤝 To manage our relations with members, volunteers, and sympathizers of a club 🤝 Contract 👥 Group membership, 👥 Associates, 👱 Name, ☎️ Contact information, 🖇️ Information about the relationship between the person and the organization, correspondence, meeting notes, donor's attendance at the organization's events, 💫 Date of birth for the duration of the contractual relationship
👨🏼‍🦰 To create user accounts and allow to use our services 🤝 Contract 👱 Name, 👤 Gender, 💬 Other information that we got from you, 💫 Date of birth, 📧 Email address for as long as you have your account, or as long as is needed to be able to provide the services
👨🏽‍💻 To offer access to a demo of the product or service 🤝 Contract 👱 Name, 🏦 Company name, 📞 Phone number, 📧 Email address 3 months after the last interaction
🤾🏽‍♀️ To register the client for the sports event and organize the participation in this event 🤝 Contract 👱 Name, ☎️ Contact information we will keep your data for a week after your participation in our event
🎫 To register for a conference, event or meeting 🤝 Contract 👱 Name, ☎️ Contact information, 💬 Other information that we got from you a month after the conference, event or meeting
💳 To ensure that the customer's account and billing is fully accurate and up-to-date 🤝 Contract 👱 Name, ☎️ Contact information, 🖥️ Bank account for the duration of the contractual relationship
💵 To process a customer's transaction 🤝 Contract 👱 Name, 🖥️ Bank account, 💳 Card information no longer than it takes to process your transaction
💰 To reimburse expenses 🤝 Contract 👱 Name, 💵 Transactions 5 months
👨🏼‍💼 To liaise with clients about projects that we are undertaking with them 🤝 Contract 👱 Name, ☎️ Contact information until we conclude a contract
🙅🏽‍♂️ To communicate with customers in the event that any products or services they have requested are unavailable 🤝 Contract 👱 Name, ☎️ Contact information, 📝 Information about the service you ordered, 🏷️ Order number, 📧 Email address for the duration of the contractual relationship
💡 To notify customers of key information related to their purchase, including servicing checks and dates 🤝 Contract ☎️ Contact information 3 years after providing the service
🤝 To manage relationships with customers 🤹🏿‍♀️ Legitimate interest to improve and sustain relationships 👱 Name, 🖥️ Posted information, 💬 Other information that we got from you, 📦 Customer orders a year after your last order or communication with us, unless you have objected to such processing of your data
🤩 To establish a good reputation through the mass media, etc. 🤹🏿‍♀️ Legitimate interest to establish the good reputation of a company 👩🏼‍💻 Interviews, ☎️ Contact information, 💬 Data included in the comments form 2 years after the last communication
🛒 To offer a service to a customer based on services she/he previously purchased 🤹🏿‍♀️ Legitimate interest to develop our business and satisfy our clients’ needs 👱 Name, 📑 Information on your purchases, orders and returns, 📝 Information about the service you ordered 2 years after your last communication with our company, unless you have objected to such processing
🔄 To transfer data in the event of mergers and acquisitions 🤹🏿‍♀️ Legitimate interest to develop our business and satisfy our clients’ needs 💥 Any information a year after your last order or communication with us, unless you have objected to such processing of your data
👨🏼‍💻 To manage the relationship with referral program partners 🤹🏿‍♀️ Legitimate interest to improve and sustain relationships 📑 Information on your purchases, orders and returns, 💶 Payment, 💻 Registrations for as long as you have your account, or as long as is needed to be able to provide the services
👨🏼‍💻 To respond to customer queries received on social media 🤹🏿‍♀️ Legitimate interest to develop our business and satisfy our clients’ needs 👱 Name, 🎎 Social network profile, 📧 Email address a month
🔒 To protect our website against unauthorized access 🤹🏿‍♀️ Legitimate interest to properly defend ourselves, be able to personalize and optimize our offers and websites, and ensure the surveillance of our establishments, security and the regularity of our goods and services 📴 PIN, 🌐 IP address, 🖥️ Technical information regarding interaction with website services, 🌐 Browser type and version, 🗂️ Internet log information for the period while you use the service
🐞 To troubleshoot bugs 🤹🏿‍♀️ Legitimate interest to provide security for our business, customers and employees ☎️ Contact information, 💬 Data in messages sent by you until we fix the bugs
🛠️ To help spam detection 🤹🏿‍♀️ Legitimate interest to properly defend ourselves, be able to personalize and optimize our offers and websites, and ensure the surveillance of our establishments, security and the regularity of our goods and services 💬 Data included in the comments form, 🌐 IP address, 🌀 Browser user agent string 2 weeks after leaving a comment
⚔️ To combat fraud and customer breaches 🤹🏿‍♀️ Legitimate interest to combat fraud and customer breaches 💥 Any information we will keep electronic records for up to one year at the conclusion of their use. If you are subject to investigation, we will keep the data for the period of investigation
🛡️ To prevent any loss, threat or damage to our property, staff or customers from persons who represent a risk 🤹🏿‍♀️ Legitimate interest to protect and support our business, colleagues, customers, and shareholders 👱 Name, 💥 Any information 12 months after the incident
🧭 To provide the most user-friendly online navigation experience 🤹🏿‍♀️ Legitimate interest to develop our business and satisfy our clients’ needs 🏞️ Country, 🎲 Languages spoken, 🧐 Browsing behavior, 💫 Date of birth, 📧 Email address as long as you have your account, or as long as is needed to be able to provide the services
📊 To generate aggregated statistics about users of our products and services 🤹🏿‍♀️ Legitimate interest to carry out surveys or research 👱 Name, 📑 Information on your purchases, orders and returns, 🌐 IP address, 📱 Mobile device, 📧 Email address for as long as required to satisfy the purpose for which they were collected and used (for example, for the time necessary for us to provide you with customer service, answer queries or resolve technical problems)
📊 To analyze buying behaviors, preferences and purchase intentions of customers for the purpose of determining market strategies 🤹🏿‍♀️ Legitimate interest to develop our business and satisfy our clients’ needs 📑 Information on your purchases, orders and returns, 🖥️ Posted information, 🧐 Browsing behavior, 🎎 Social network profile for a minimum period of a year following the date after you created your account, and for a maximum period of 3 years following the date after the completion of the relevant services
🧐 To track customer traffic patterns 🤹🏿‍♀️ Legitimate interest to develop our business 🧐 Visitor behavior information, 🧐 Browsing behavior a year after the research
📰 To subscribe to a blog, newsletter, or update ✅ Consent 👱 Name, 📧 Email address during the time the person is subscribed to the blog, newsletter or update
ℹ️ To fulfill a request for information about products and services ✅ Consent 👱 Name, ☎️ Contact information until we complete the request
🌟 To carry out fundraising for charitable purposes ✅ Consent 👱 Name, 💳 Card information 6 months after the last transaction
👨🏼‍💻 To create and send personalized offers ✅ Consent 👱 Name, 👤 Gender, 📧 Email address for the period until you withdraw your consent
💡 To communicate our special offers, future events, promotions or news on request ✅ Consent 👱 Name, ☎️ Contact information, 💫 Date of birth, 📧 Email address until you withdraw your permission for us to process your personal details at any time
📅 To invite to meetings, competitions or elections organized by us ✅ Consent 👱 Name, 🎎 Social network profile, 📞 Phone number, 📧 Email address we store personal data that we process with your consent only for the duration of the purpose to which the consent has been given or for the duration of your consent
📅 To send marketing campaigns related to the client's birthday and other special days like Valentine’s Day and Christmas ✅ Consent 👱 Name, ☎️ Contact information, 💫 Date of birth until you opt-out of receiving marketing material
👩🏼‍💻 To offer our clients personalized marketing and advertising ✅ Consent 👩🏻‍🎨 Username, 👱 Name, ☎️ Contact information, 📬 Postal address, 🧐 Visitor behavior information, 📆 Calendar events, 🎎 Social network profile, ✅ Subscriptions until you opt-out of the marketing communication or our services
📸 To film or take photographs of workshops or other group activities ✅ Consent 📷 Photo for the period until you withdraw your consent
🎨 To publish online or print content ✅ Consent 👱 Name, 💬 Other information that we got from you, 📷 Photo for the period until you withdraw your consent
👍🏻 To provide our referral program ✅ Consent ☎️ Contact information, 💶 Payment until you withdraw your consent
💬 To request customer's feedback on the provision of our products and/or services ✅ Consent 👱 Name, 🤔 Opinion, 💬 Data in messages sent by you, 📧 Email address we will delete your identifiable information if you have not undertaken business with us after 2 years and 6 months after providing you the service
🖥️ To post a customer's product review ✅ Consent 👱 Name, 💬 Data in messages sent by you, 📞 Phone number, 📧 Email address for the duration of our relationships, plus a reasonable period in order to be able to run regular deletion routines or to take into account the applicable statute of limitation period or if required under mandatory applicable law
⚖️ To prevent violation of and to supervise compliance with laws and regulations ⚖ Legal obligation 🗳️ Billing address, ☎️ Contact information, 🛂 Passport number, 🧾 Providing receipts, 💫 Date of birth, 💵 Transactions we will keep your data as long as it's required by law
💡 To inform our clients of changes to the document ⚖ Legal obligation 📧 Email address until you are our customer
👨‍👨‍👧 To meet minimum age legal requirements ⚖ Legal obligation ⚡ Age few seconds after confirmation
👨🏽‍⚖️ To properly investigate any complaint or concern ⚖ Legal obligation 💥 Any information 10 years
📢 To report on incidents, accidents, and near misses ⚖ Legal obligation 👱 Name, ☎️ Contact information, 🕵🏼 Witness contact details we will keep your data as long as it's required by law
🚨 To prevent or reduce a serious and immediate threat to the health or safety of a person or the public 👩‍👩‍👧‍👧 Public interest ☎️ Contact information, 🤧 Medical condition we will keep your data as long as it's required by law
Read more

Personal data that we process to enter into a contract are necessary to provide you with our services. So, you may face the following consequences if you choose not to give your data:

When the data is processed 🤝 To manage our relations with members, volunteers, and sympathizers of a club , we would not be able to perform the contract

When the data is processed 👨🏼‍🦰 To create user accounts and allow to use our services , you would not be registered

When the data is processed 👨🏽‍💻 To offer access to a demo of the product or service , we would not be able to give you access to the demo

When the data is processed 🤾🏽‍♀️ To register the client for the sports event and organize the participation in this event , you would not be able to participate in the event

When the data is processed 🎫 To register for a conference, event or meeting , we would not be able to register the person for the conference, event or meeting

When the data is processed 💳 To ensure that the customer's account and billing is fully accurate and up-to-date , we could not be sure that your billing account is accurate

When the data is processed 💵 To process a customer's transaction , we would not be able to provide you with the service

When the data is processed 💰 To reimburse expenses , we would not be able to reimburse expenses

When the data is processed 👨🏼‍💼 To liaise with clients about projects that we are undertaking with them, we could not communicate with you about our common projects

When the data is processed 🙅🏽‍♂️ To communicate with customers in the event that any products or services they have requested are unavailable , we would not be able to notify you about the fact that some products or services you have requested are unavailable

When the data is processed 💡 To notify customers of key information related to their purchase, including servicing checks and dates , we could not provide you with information relating to your purchase

Personal data that we process to comply with a legal obligation are necessary to provide you with our services. So, you may face the following consequences if you choose not to give your data:

When the data is processed ⚖️ To prevent violation of and to supervise compliance with laws and regulations , we could breach one or more obligations under applicable laws

When the data is processed 💡 To inform our clients of changes to the document , we could breach one or more obligations under applicable laws

When the data is processed 👨‍👨‍👧 To meet minimum age legal requirements , we could breach one or more obligations under applicable laws

When the data is processed 👨🏽‍⚖️ To properly investigate any complaint or concern , we would not be able to properly investigate your complaint or concern

When the data is processed 📢 To report on incidents, accidents, and near misses , we could breach one or more obligations under applicable laws

Where did we get your data from?

    Browser
    Your internet browser (such as Mozilla Firefox, Google Chrome, or Microsoft Internet Explorer) automatically transmits some information to us every time you access content on one of our internet domains. Examples of such information include the URL of the particular Web page you visited, the IP (Internet Protocol) address of the computer you are using, or the browser version that you are using to access the website.
    Directly from you
    We may obtain personal data directly from you.

Who do we share your personal data with?

Information about these companies and their data protection practices :

Compliance with laws
We may share your personal data when we believe in good faith that it is necessary for us to do so in order to comply with a legal obligation under applicable laws.
Compliance with laws
Compliance with laws

Automated decisions

We neither use automated decision-making nor your personal data to automatically assess aspects of your personality (automated profiling).

Your rights

information about the processing of your personal data

obtain access to the personal data held about you

Under Article 15 of the GDPR, individuals have a right of access that gives them the right to obtain a copy of their personal data, as well as other supplementary information. It helps individuals to understand how and why companies are using their data, and check the lawfulness of the processing.

ask for incorrect, inaccurate or incomplete personal data to be corrected

Under Article 16 of the GDPR, individuals have the right to have inaccurate personal data rectified. An individual may also be able to have incomplete personal data completed – although this will depend on the purposes for the processing.

request that personal data be erased when they are no longer needed or if processing is unlawful

Under Article 17 of the GDPR, individuals have the right to have personal data erased. This is also known as the 'right to be forgotten'. The right is not absolute and only applies in certain circumstances.

request the restriction of the processing of your personal data in specific cases

Article 18 of the GDPR gives individuals the right to restrict the processing of their personal data in certain circumstances. This means that an individual can limit the way that an organisation uses their data. This is an alternative to requesting the erasure of their data.

receive your personal data in a machine-readable format and send them to another controller ('data portability')

Under Article 20 of the GDPR, individuals have the right to data portability that gives individuals the right to receive personal data they have provided to a controller in a structured, commonly used and machine readable format. It also gives them the right to request that a controller transmits those data directly to another controller.

object to the processing of your personal data for marketing purposes or on grounds relating to your particular situation

Article 21 of the GDPR gives individuals the right to object to the processing of their personal data at any time. This effectively allows individuals to stop or prevent you from processing their personal data.

request that decisions based on automated processing concerning you or significantly affecting you and based on your personal data are made by natural persons, not only by computers. You also have the right in this case to express your point of view and to challenge the decision

withdraw your consent at any time

The GDPR gives a specific right to withdraw consent. You need to tell people about their right to withdraw, and offer them easy ways to withdraw consent at any time.

lodge a complaint with a supervisory authority

In accordance with Article 77 of the GDPR, you, as a data subject, have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or where an alleged infringement of the GDPR has taken place.

If you have any questions about the protection of your personal data, you can contact us by using our contact details

Icons: "DaPIS (Data Protection Icon Set)" created by CIRSFID, Università di Bologna and Accademia di Belle Arti di Bologna.

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